Mandatory, Non-Mandatory, and Known Information Changes 400-28-125

 

Mandatory Changes 400-28-125-05

(Revised 8/1/13 ML #3374)

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Mandatory changes must be reported to the county social service office within 10 days from the date the event occurs. The first calendar day following the date the event occurs is day 1 of the 10 day reporting timeframe. Mandatory reportable changes are:

• Change in household size
• Someone moves into the household
• Someone moves out of the household
• Change in allowable activity
• Start or end of job search
• Start of work activity (not previously in any work activity)
• End of work activity (no longer in any work activity)
• Start or end of school which includes
• A postsecondary student completes a bachelor's degree, associate degree, postsecondary diploma, certificate of completion or any other vocational training course or if the caretaker(s) changes to another course of study.
• Start or end of TANF, Diversion or Crossroads
• Increase in monthly child care hours for a child
• Changes in provider(s) or addition of provider(s)
• State residency
• When the household’s monthly gross income less the monthly amount the household pays for court ordered child support or spousal support exceeds the highest income level for its household size

• To determine gross income, the CCAP household must total its household’s gross monthly income. If new individuals are present in the home, their income and allowable expenses must be included. If individuals have left the home, their income and allowable expenses are not included.

 

Actions required to be taken following the report of a mandatory change may include:

• Requesting additional information from the caretaker
• Updating information in the case file
• Updating information in the Child Care Assistance Program system
• Updating the certificate(s), if required
• Closing the case if the case must be closed
• Document actions taken

If the mandatory changes results in no changes in eligibility and/or the certificate(s), the case file must be documented to reflect the change reported and the reason no action was taken.